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Vetting process

The below explains what is involved in the vetting process starting with the different levels of vetting and where we check for information on the applicants.

Non-Police Personnel Vetting (NPPV)

assesses the honesty, integrity and reliability, and the overall suitability for clearance of anyone other than police officers, police staff and members of the special constabulary, who have unsupervised physical or remote access to any of the following:

  • Police premises
  • Information
  • Intelligence
  • Financial or operational assets
  • Corporate databases
  • Data networks or hard copy material.

Please note the level of vetting provided will be to the standard set out in the Vetting Code of Practice.

Non-police personnel include, but are not limited to:

  • Agency personnel
  • Statutory crime and disorder partners
  • HM Revenue and Customs
  • UK Border Force
  • Third party agents
  • Staff of elected local policing bodies (depending on role)
  • A variety of contractors.

For non-police personnel vetting we carry out the following checks on each applicant and their associates:

Police National Computer (PNC)

This provides details of any criminal records an individual may have.

Police National Database (PND)

This is an intelligence system which provides information on individuals, including investigations where there has been no formal outcome.

Special Branch (SB)

This is a counter terrorism check.


This is a financial check on the applicant which does not leave a visible footprint to third parties.

We may view other non-conviction databases if deemed necessary.


This level of vetting is applicable to non-police personnel with access to police premises and or systems.


This level of vetting grants the applicant to have unsupervised, unrestricted access to police premises and systems and could include those working in areas where the police roles have been identified as designated posts. NPPV3 allows access to classified police material or information up to SECRET and occasional access to TOP SECRET.

Security Clearance

This is required for individuals who are to be appointed to posts which require Long-term, frequent and uncontrolled access to government assets marked SECRET.

How our New Self-Service vetting process will work

Soon we will be able to offer a new self-service process which will provide the following benefits:

  • An improved and updated system, more automated, thus reducing the administrative input allowing us more time to focus on applications
  • User friendly and self-service approach through the Core-Vet portal
  • More efficient service as the vetting processing time is reduced
  • Help us better manage the backlog and eliminate future backlogs
  • Provide an improved customer service and Service Level Agreements (SLAs).

In summary the new process will consist of the following:

  1. Your company electronically submits a vetting form for the applicant(s) via our vetting database
  2. Vetting form electronically received by the Vetting team
  3. Vetting checks and decision made - your company will be notified
  4. When clearance granted, applicant(s) has access to all UK police forces including Northern Ireland
  5. Annually the applicant to submit an 'annual review'. Applicant to notify the Vetting team of any changes whilst clearance held.

If you are the single point of contact for your company this will be the new steps you will follow for your applicant(s):

Step 1 - You will receive a login and link to our vetting database (Core-Vet).

Step 2 - Using the database you will register your applicant, they will then receive an automated link to access the relevant vetting form.

Step 3 - Once the applicant has completed and submitted the form it will be sent to the Vetting team. You will receive an automated notification to confirm this.

Step 4 - You can login to Core-Vet and see the process of your applicant(s). You will be able to see once an applicant(s) has received clearance.

Step 5 - The same process will be used for annual reviews and change of circumstances.

Each application will be considered on a case by case basis. Cautions, convictions and third party associations and failure to disclose information can influence clearance decisions.

The following factors are taken into consideration when we are vetting the applicant:

  • The nature and severity of the offence
  • The applicant's age at the time they committed the offence
  • The length of time since the offence was committed
  • Non-disclosure of any relevant information - this could lead to rejection
  • The risk an individual may pose to the organisation.

Annual reviews

Furthermore we provide annual reviews on all clearance holders providing up to date checks.