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6. How do we handle personal data?

In order to achieve the purposes described in section 1 West Mercia Police will handle personal data in accordance with the Data Protection Act 2018, the GDPR and LED. For personal data processed under Part 2 which applies to general processing under the GDPR, we will ensure that any personal data is:

  • Processed lawfully, fairly, and in a transparent manner in relation to individuals;
  • Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
  • Adequate, relevant and limited to what is necessary in relation to the purpose for which it is processed;
  • Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
  • Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
  • Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

For personal data processed under Part 3 which applies to Law Enforcement processing, we will ensure that any personal data is:

  • Processed lawfully and fairly;
  • Collected for specified, explicit and legitimate purposes and not processed in a manner incompatible with the purpose for which it was originally collected;
  • Adequate, relevant and not excessive in relation to the purpose for which it is processed;
  • Accurate and, where necessary, kept up to date, and;
  • Every reasonable step must be taken to ensure that personal data is accurate, having regard to the law enforcement purpose for which it is processed, is erased or rectified without delay;
  • Kept for no longer than is necessary for the purpose for which it is processed. Appropriate time limits must be established for the periodic review of the need for the continued storage of personal data for any of the law enforcement purposes;
  • Processed in a manner that ensures appropriate security of the personal data, using appropriate technical or organisational measures (and, in this principle, "appropriate security" includes protection against unauthorised or unlawful processing and against accidental loss, destruction or damage).

West Mercia Police will strive to ensure that any personal data used by us or on our behalf is not excessive, reviewed appropriately and securely destroyed when no longer required. We will also respect individuals' rights as detailed in section 9 below.