FOI 459446

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 459446

 

I write in connection with your request for information which was received on 17^th February 2026.  Please find below the response to your request:

 

I am requesting information about how your organisation manages its vehicle fleet. For the purposes of this request, “fleet management software” means any system used to manage vehicle maintenance, inspections, servicing, compliance, or related fleet activities.

 

Please provide the following information for your current position:

 

1. Fleet size

The number of vehicles currently operated by your organisation (or the most recent figure held).

NOTE - Where vehicles are managed across multiple departments or directorates, a single aggregated fleet figure is sufficient.

 

2. Fleet management software usage

Please indicate one of the following:

- Yes – dedicated fleet management software used

- Yes – fleet management functionality provided by a vehicle leasing or hire provider

- No fleet management software used

 

3. Current fleet management software provider (If applicable).

 

4. Name of the fleet management software application If different from the provider name (for example, the product or system name).

 

5. Annual spend

The current annual cost associated with the fleet management software (for example licence, support and/or hosting), if this information is held.

If this information is not held as an annual figure, please state this.

 

6. Start year

The year in which your organisation began using the current fleet management software provider.

 

7. Current contract end date

If a fixed-term contract exists, please provide the contract end date.

If the arrangement is rolling or open-ended, please state this.

 

8. Contract type

Please indicate one of the following:

- Fixed term

- Rolling annual renewal

- Open-ended / no fixed end date

 

9. Licensing model

Please indicate whether the fleet management software is:

- Subscription-based (for example annual licence or SaaS), or

- Perpetual licence (with or without annual support)

 

 

 

Reply

 

1. Fleet size

The number of vehicles currently operated by your organisation (or the most recent figure held).

NOTE - Where vehicles are managed across multiple departments or directorates, a single aggregated fleet figure is sufficient.

 

800

 

2. Fleet management software usage

Please indicate one of the following:

- Yes – dedicated fleet management software used

- Yes – fleet management functionality provided by a vehicle leasing or hire provider

- No fleet management software used

 

 

3. Current fleet management software provider (If applicable).

 

Civica

 

4. Name of the fleet management software application If different from the provider name (for example, the product or system name).

 

Transend

 

5. Annual spend

The current annual cost associated with the fleet management software (for example licence, support and/or hosting), if this information is held.

If this information is not held as an annual figure, please state this.

£37,285.00

 

6. Start year

The year in which your organisation began using the current fleet management software provider.

 

12^th Sept 2025

 

7. Current contract end date

If a fixed-term contract exists, please provide the contract end date.

If the arrangement is rolling or open-ended, please state this.

 

11^th Sept 2028

 

8. Contract type

Please indicate one of the following:

- Fixed term

- Rolling annual renewal

- Open-ended / no fixed end date

 

 

9. Licensing model

Please indicate whether the fleet management software is:

- Subscription-based (for example annual licence or SaaS),

- Perpetual licence (with or without annual support)